How to Certify a Document

Certified copy means a document that has been certified as a true copy of an original document by one of the following persons:

  • a person who is currently licensed or registered in Australia as an Accountant, Chiropractor, Dentist, Medical Practitioner, Nurse, Optometrist, Pharmacist, Physiotherapist, Psychologist, Veterinary Surgeon, Police Officer, Minister of Religion;
  • a person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner, Magistrate or Judge of a Court;
  • a person with 2 or more years of continuous service as a Postal Office Agent, Australian Consular or Diplomatic Officer, Bailiff, Bank Officer, Building Society Officer, CEO of a Commonwealth Court, Clerk of a Court, Commissioner for Affidavits or Declarations, Credit Union Officer, Marriage Celebrant, Commonwealth Employee, Australian Trade Commission Employee, Finance Company Officer, Sheriff, Teacher;
  • an officer with, or authorised representative of, a holder of an Australian Financial Services licence or Australian Credit Licence, having 2 or more years of continuous service with one or more licensees;
  • a Justice of the Peace or Notary Public;
  • a member of the Australian Parliament or local government authority;
  • a member of Chartered Secretaries Australia, Engineers Australia, Association of Taxation & Management Accountants, Australian Defence Force, Institute of Chartered Accountants, Australasian Institute of Mining & Metallurgy.

The certifier will need to print their name, date and the capacity in which they are signing (e.g. postal agent, Justice of the Peace). Sample wording is provided below:

I, [full name], as [category of persons as listed above], certify that this [name of document] is a true and correct copy of the original.

[Signature and date]